Club roles

Volunteer role descriptions allow potential volunteers to understand their remit and how the role will make a difference to both them and the club. Use the Volunteer Role Toolkit and Writing Volunteer Role Descriptions to help create accessible and attractive role descriptions and engage a wider audience.

Below are some template role descriptions. Please note, these have been provided for guidance and should be adapted to ensure they are relevant to your club’s requirements.

Management Board or Executive Committee

• Chair
• Honorary Secretary
• Honorary Treasurer
• President
• Section Chair/Lead:
  - Mini and Junior Chair
  - Women and Girls Lead

Finance and Governance 

• Commercial Manager
• Grants Manager
• Data Officer
• Fundraising Manager

Marketing and Communications

• Communications and PR Manager
• Marketing and Sponsorship Manager
• Webmaster

Member Experience

• Events Manager
• International Tickets Contact
• Membership Secretary
• Player Registrar
• Volunteer Coordinator

Player Offer

• Coach
• Coaching Coordinator
• Club Captain
• Director of Rugby
• Fixtures Secretary
• Referee Coordinator
• School/College/University Liaison
• Team Manager
• Tour Manager

Welfare and Safeguarding

• Discipline Secretary
• Health and Safety Officer
• RugbySafe Lead
• Safeguarding Officer

Ways of working

Committee roles can be a great way to split up many of the responsibilities of running a club. However, data suggests that for some people taking on a full committee role can be too big of a commitment. As a result, it is important to be aware of ways of working, and how they could work for your club.

Different ways of working include:

• Subgroup or subcommittee – small groups working together to deliver a large scale target, e.g. a commercial subgroup responsible for generating club income, comprising of the treasurer, bar manager, events manager, social media manager etc.
• Project group – a group for volunteers looking to deliver a longer-term project, but still with a start and end e.g. a facility project, that may run over the course of a few years.
• Splitting roles – a way of making roles more accessible to interested parties, by sharing the responsibilities between two or more people. This can be done by tasks or when things need to be done.
• Task and finish group – a group for volunteers not looking for a long-term commitment, wishing to volunteer for something with a clear start and end e.g. planning & delivery of a club event.